Position Overview

Ultimate Staffing Services is actively seeking an organized and detail-oriented Inventory Control Assistant to join their client's team in California. This position involves managing and analyzing the inventory of sales and marketing-related materials to ensure accurate tracking, timely replenishment, and compliance with internal procedures. The role also supports tradeshow and event logistics as needed, combining hands-on coordination with digital tracking and internal collaboration.

Responsibilities

Inventory and Sample Management

• Maintain stock of sales and evaluation samples, touch samples, demo models, and other marketing assets.
• Track sample movement and usage history using Excel-based tools and internal systems; prepare monthly usage and inventory reports.
• Monitor Asahi Store requests and oversee product availability and updates.
• File and stock wires, catheters, ETOSS parts, and other Asahi products in organized, clean storage areas.
• Coordinate replenishment orders and ensure timely delivery of materials for sales and events.
• Check returned shipments and materials to determine if they require repair, refilling, or disposal.
• Create touch samples by cutting down wires and catheters.
• Assist with unpacking and sorting large incoming orders from overseas.
• Provide training to the sales team on requesting samples, managing inventory, and returning expired items.
• Provide back-up assistance with Product Tracking Forms and Excel-based inventory documents.

Tradeshow and Event Support

• Pack, ship, and unpack tradeshow materials, including brochures, branded tablecloths, iPads, and demo models.
• Coordinate shipping logistics, onsite setup, and warehouse support for select events.
• Maintain and inspect reusable exhibit items; replace or repair when necessary.
• Handle post-event unpacking, sorting, and restocking of returned materials.
• Support large shipments, new hire kits, FedEx packages, and project-specific requests.
• Available for early mornings, evenings, weekends, and occasional travel for tradeshow support or team meetings.
• Able to lift up to 50 lbs. and perform manual packing as required.

Quality Assurance and Compliance

• Ensure all inventory processes comply with internal procedures, including return and expiration management.
• Inspect brochures and other visual materials for quality upon receipt.
• Maintain accuracy and attention to detail in all records, stock levels, and expiration dates.

Qualifications

• Strong proficiency in Microsoft Excel
• Comfortable with warehouse tasks including packing, lifting, and organizing.
• Power BI or similar data visualization tool experience (preferred).
• 1-3 years of experience in inventory management, logistics, or warehouse coordination.
• Advanced Microsoft Excel skills.
• Strong sense of accuracy and responsibility.
• Clear and timely communication with internal teams.
• Ability to manage recurring operational tasks with consistency and care.
• Willingness to perform light physical work (e.g., packing boxes, lifting, standing).
• Basic proficiency with Zoom or similar video conferencing tools.

Preferred Qualifications

• Familiarity with FedEx or UPS shipping tools.
• Experience with Excel

Work Hours

Monday - Friday, 8:30 AM - 5:30 PM

Benefits

Competitive hourly pay ranging from $23 to $24 per hour.

Additional Details

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must be able to see, hear, speak and write clearly in order to communicate with employees and/or other customers; manual dexterity required for occasional reaching and lifting of small objects, and operating office equipment. Must be able to sit for an extended period of time and operate a computer for an extended period of time.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.